Captain Bob is back with some more info for newbie Ragnar Captains. We asked him for some advice on how to captain a Ragnar Relay team, specifically, expnses and filling the team. Didn’t read his last post? Here it is: http://www.runragnar.com/ragnar-road-blog/2012/04/captains-corner-team-biofuel/
What about expenses, how is that handled?
I am very transparent with this aspect of our team – I keep a google document that I let everyone see how the money was spent and how the cost per runner was calculated. I have never had a problem with this. My first race was $318.00 per runner, the second race was $328.00 per runner and the third race was $324.00 per runner. This cost is registration, late change fees, van rentals, gas, tolls, van decorations, team tech running shirts (two per runner – one for each volunteer), pre-race dinner party at the start, and food and drinks for the van. Everything that made sense as a TEAM EXPENSE, we shared. After the first race I captained, I required my team to send to me ‘payments’ of $100-$115 to keep their spot. I used to use PayPal (designated at PERSONAL or else fees are assessed) or they can send me a check (my PayPal account has since been flagged and frozen for too many personal payments). I then ask for a second payment a few months before the race and finally, the third payment the month before the race.
What about people dropping out?
People dropping out is a HUGE ISSUE. Injuries, work commitments, money issues, FEAR, change of heart are all reasons that your team will suddenly need to find two runners in the two weeks prior to the start of the race. I always remind my runners to take the time off work well in advance. Because I understand procrastination, I understand how it is EASY to put off requesting time off work until the last minute. If the payments are taken before the race, it is easier for your teammates to budget for this. too. And FEAR is a big one. For someone that took convincing to join the team, they probably have reservations that you overcame. Pay extra attention to them to insure that they are having their needs met – some people need a little ‘motivational assistance’ when doing what their friends consider ‘insane’.
Being a captain of a Ragnar Relay team is a lot of work – and you may not get a total ‘return’ on your efforts at first. But, hang in there because you are the glue that keeps everything together. You are the one thing that everyone on the team has in common and it is a huge responsibility. Your team has trusted you with their money and at least two full days of their time to put on a good show – you need to respect that.